Scaling Solutions Consulting or PreSales teams can be a challenge for growing B2B software companies. I have witnessed how it can take up to 24 months to fully mint a new Solutions Consultant. Due to the varied role, they must be able to walk a prospect through a product demo, discuss in-depth challenges and scope solutions to those challenges. With such a long time-to-value, increasing headcount is rarely the answer for high-growth companies without the use of demo videos.

This is a challenge I was recently facing in my organisation. We needed to scale fast as well as increase our competitive advantage and regain control of the sales cycle. It seemed like an impossible task, but I looked towards utilising demo videos in the sales cycle for the answer. 

Many believe this will be the future of B2B sales. Forrester recently predicted that B2B sellers will become experts at creating and engaging with video. And, according to Vidyard, the change is already happening. The use of one-to-one video (most often used in sales conversations) exploded in 2020 exploded with an increase from 7% in 2019 to 40% in 2020, representing a 471% increase year-over-year.

In this article, I will take you through my experiences in introducing video to the sales cycle for Solutions Consultants. 

Increasing Solutions Consultants’ Efficiency Through Demo Videos

The first point of focus was to increase the efficiency of our Solutions Consultants. This would allow us to cover more opportunities in the market without increasing headcount.

Many organisations will recognise this challenge; you have a brief discovery (or needs analysis) call with a prospect, which leads to a fairly standard demo, showing off all the best functionality of your product. The demo goes well, but the opportunity ultimately goes cold.

Perhaps the demo wasn’t properly tailored to the prospect’s needs? Perhaps you only had contact with a single stakeholder? Either way, the opportunity has exited the sales cycle and the effort spent on the discovery and demo has been wasted.

What proportion of demos are wasted like this? How many opportunities exit the sales cycle after the demo stage? 30%? 40%? More?

That was when I began exploring the introduction of video into the demo process. I decided we could send out high-level demo videos of our product before the live demonstration by Solutions Consultants. Of course, these videos had to be tailored based on the discovery call, showing the elements of the solution that will be most valuable to the prospect.

Gathering analytics on who has watched these demo videos can act as a secondary stage of qualification. If your prospect can’t spare the time to watch a 15-minute video, then AEs and SCs shouldn’t waste their time on the opportunity.

Reducing the Number of ‘Wasted’ Demos with Demo Videos

The impact of this for us was tangible and real. As I’m sure is the case in many organisations, Solutions Consultants are a finite resource. Account Executives are vying for the best resources they believe are required for their opportunities. This can often pose a challenge where we are looking to ensure the right resources are being assigned to the largest, most strategic deals.

By introducing demo videos into the sales cycle, we can use them as a new stage of qualification. We now only allow Solutions Consultants to perform live demos after both a discovery call has taken place and all stakeholders have watched the 15-20 minute overview demo video of the solution.

Weeding out these non-opportunities allows Solutions Consultants to take a more valuable role in the organisation. Rather than repeating overview demos for opportunities that may not be properly qualified, they can focus more of their time on the larger, or more strategic deals.

Delivering more client value

As well as weeding out the non-opportunities, we found that sending demo videos of the solution before the live demo can result in other benefits. Stakeholders come to the demo meeting with a base level of education of what it is your product does and how it works. This means you can spend your valuable face-time on the most important areas for your prospect rather than giving a harbour tour of your solution.

It hit home for me what a game-changer the use of demo videos is in the following example. 

I had conducted a discovery (needs analysis) call with a prospect and had sent them the relevant demo videos based on their requirements. Before going into the live demo, every single stakeholder had watched that tailored video. When I began the demo, I asked if they would like to see the main part of the solution again. They would have already seen this in the overview demo but this was the bread and butter of the product which we would expect to cover in almost every demo.

Amazingly, they replied “no thanks”.

Instead, they had a list of questions based on the demo videos. I demoed only the areas that were most important to them in a very agile environment. Not only did this result in a highly tailored demo for the client, but it also created a far more conversational approach, which results in building all-important rapport with stakeholders.

More time for differentiation

Most importantly, because Solutions Consultants are no longer inclined to perform ‘harbour tour’ or ‘art-of-the-possible’ demos, they have more time to focus on the client’s specific needs as well as on the areas of the product which will help it stand out from the competition.

Ultimately, with stakeholders attending demo meetings having a base level of education of the solution, more time can be spent on covering the prospect’s questions, specific requirements and competitive differentiators.

Stakeholder mapping

Over the years, I have witnessed first-hand the risks of engaging with a single stakeholder. There is a risk of the opportunity going cold. They might stop replying to emails, they might change roles or even leave the organisation. If there isn’t a relationship with other stakeholders, this can jeopardise an opportunity.

A big part of the idea of introducing demo videos to the sales cycle was the ability to regain control of a sales cycle by tracking who had watched each demo video and especially who it had been forwarded to. The expectation was that we would be better equipped to map out stakeholders in the sales cycle and mitigate the risk of a dependency on a single individual.

By gathering analytics on who has viewed demo videos (and for how long), we can build a picture of how engaged each stakeholder is. If they don’t bother to watch the demo video, perhaps the opportunity isn’t as real as it seems. The same is true if they merely skip through demo videos without paying attention. For this reason, we now require all stakeholders to have watched an overview demo video before assigning a Solutions Consultant to an opportunity to reduce the number of wasted demos.

Conversely, if we can see good engagement in demo videos, we know the opportunity has legs. What’s more, if the demo gets shared around the stakeholder’s peers there is engagement in that organisation in the sales process. Account Executives can see who a demo video has been forwarded to which helps build a stakeholder map of that opportunity. More often than not, these are stakeholders who wouldn’t have been discovered through a sales cycle that didn’t utilise video.

Although this was an expected outcome of the project, what I didn’t anticipate was the scale that this would impact the sales cycle. We have discovered (on average) more than two new stakeholders on each opportunity. That has taken a huge amount of risk out of the pipeline where opportunities were previously dependent on a single stakeholder.

Conclusion

By utilising video in the sales cycle, we have increased the efficiency of Solutions Consultants by reducing the number of ‘wasted’ demos. This means we can cover a greater number of opportunities without increasing headcount. We now have a far better understanding of the level of engagement of opportunities as we can see who has watched each video. This feeds into our stakeholder map for each account and helps reduce the risk of opportunities with a single stakeholder. 

But most importantly, we can now add more value to clients and prospects. Solutions Consultants tend to be highly skilled individuals who have an enormous in-depth understanding of the challenges solved by software. Instead of wasting their time with ‘art-of-the-possible’ demos, they can have deeper discovery conversations and help challenge their prospects’ way of thinking. This will surely lead to happier customers in the long run.